Privacy Policy

The protection of your personal data is important to Thomas Gaultier Mediation Services. Through this Privacy Policy we inform you that your personal data will be treated in the following terms:

Who is the Controller of your personal data?

The Responsible for the Processing of the personal data that you provide is Textoscopio, Lda.

What are the purposes and legal grounds for the processing of your personal data?

When you communicate personal data to us, we will process them for the following purposes and their legal bases:

  • For the purpose of sending commercial communications (form “newsletter subscription”) we process your personal data on the legal basis of your consent. Failure to provide your consent will prevent us from sending you commercial communications related to our business. This consent may be withdrawn at any time, without, however, rendering illegitimate the processing of personal data carried out on the basis of that consent until the date on which it is withdrawn.
  • For the purpose of responding to your requests, requests for clarification or complaints (form “contact us”) we process your personal data on the legal basis of our legitimate interest in providing you with a personalized and quality service and, if applicable, the pursuit of the necessary pre-contractual steps at the request of the holder of the personal data.
  • For the purpose of managing THOMAS GAULTIER MEDIATION SERVICES events we process your personal data on the legal basis of our legitimate interest in disclosing and organizing events related to our professional activity and related to consulting in risk analysis, management and resolution of conflicts and disputes; training in management and resolution of conflicts and communication; expertise in the commercial area, industrial and projects, and, if applicable, your consent. Failure to provide your consent will prevent you from receiving information and participating in THOMAS GAULTIER MEDIATION SERVICES events. This consent may be withdrawn at any time, without, however, rendering illegitimate the processing of personal data carried out on the basis of that consent until the date on which it is withdrawn.
  • For the purpose of providing services of conflict mediation, facilitation, expertise, training and consulting in management and conflict resolution, we process your personal data on the legal basis of contractual performance and the legitimate interest in providing you with a service tailored to your needs.
  • In order to comply with the various legal obligations to which we are attached, we process your personal data on the legal basis of compliance with legal obligations.
  • For billing and administrative management we process your personal data on the legal basis of contractual execution and compliance with legal obligations.
  • For the exercise or defense of a right in a judicial or extrajudicial proceeding we proceed to the processing of your personal data having as legal basis our legitimate interest in defending the rights of THOMAS GAULTIER MEDIATION SERVICES.

What categories of personal data do we process?

When you communicate personal data to us through any form available on our website or through any other means of communication, we will, depending on the applicable purpose, process the following:

  • Identification data, for example name, date of birth, address, contacts, citizen card data, passport and taxpayer number, nationality;
  • Professional and experience-related data, e.g. job title, function, job description, company, office address, former employer information;
  • Professional activity data, e.g. business activities, information relating to processes and dossiers, information relating to due diligence.
  • Data relating to compliance with tax / state obligations.

How long do we keep your personal data?

The period for which we keep your personal data may vary depending on the purpose for which it was collected and processed. Thus, we will keep your personal data for the following periods:

  • Sending commercial communications: until you withdraw your consent.
  • Response to your requests, requests for clarification or complaints: until such time as the personal data are no longer necessary for the fulfillment of these purposes.
  • THOMAS GAULTIER MEDIATION SERVICES event management: for 2 years from the moment (i) we contact you or, (ii) the participation / registration in the event; or until you withdraw your consent.
  • Provision of consulting services in risk analysis, management and resolution of conflicts and disputes; training in management and conflict resolution and communication; Expertise in the commercial, industrial and project areas: during the consulting advice provided and after the end of it, during the period of 20 years.
  • Compliance with the various legal obligations to which we are attached: during the time necessary to comply with the legal obligations that in each case are applicable.
  • Invoicing and administrative management: for a period of 10 years.
  • Exercise or defense of a right in a judicial or extrajudicial proceeding: Until the date of the final judgment of the dispute in question, until the date of its out-of-court settlement.

In the event that personal data is used for various purposes, which require us to keep it for different periods, we will apply the longer period.

To which recipients do we communicate your personal data?

THOMAS GAULTIER MEDIATION SERVICES will not communicate your personal data to third parties, except in compliance with the legal obligations that in each case are applicable or, for cases in which this proves necessary for the provision of the services to be contracted.

THOMAS GAULTIER MEDIATION SERVICES may engage external service providers, who act as subcontractors, to provide services to you in different areas (e.g. trainers, mediators or experts).

In this sense, THOMAS GAULTIER MEDIATION SERVICES follows strict criteria in the selection of service providers in order to comply with its data protection obligations, committing to sign with them a data processing agreement, which includes, among others, the following obligations: apply appropriate technical and organizational measures; treat personal data for the agreed purposes and respond exclusively to the documented instructions of THOMAS GAULTIER MEDIATION SERVICES; and delete or return personal data to THOMAS GAULTIER MEDIATION SERVICES upon completion of services.

The rights you can exercise as a holder of personal data?

  • Access: You can obtain information if we are processing your personal data, as well as consult your personal data included in files of this company.
  • Rectification: You can change your personal data when they are incorrect as well as complete those that are incomplete.
  • Erasure: You may request the deletion of your personal data when, among other reasons, the personal data is no longer necessary for the purposes for which it was collected.
  • Opposition: You may request that your personal data cease to be processed. THOMAS GAULTIER MEDIATION SERVICES will cease the processing of personal data, unless there are legitimate reasons or for the declaration, exercise or defense of a right in a judicial proceeding.
  • Limitation of processing: You may request the limitation of the processing of your personal data in the following situations: (a) during the contestation of the accuracy of your personal data; (b) when the processing is unlawful and you have opposed it and requested the limitation of the use of personal data; (c) when THOMAS GAULTIER MEDIATION SERVICES no longer needs to process your personal data, but needs them for the exercise or defense of a right of yours in a judicial proceeding; (d) where you have objected to the processing of your personal data for the fulfilment of an obligation in the public interest or for the satisfaction of a legitimate interest, as long as it is established that those legitimate grounds for processing prevail over your grounds.
  • Portability: You will have the right to receive, in a structured format, of current use and automatic reading, the personal data that you have made available to us and those that have been obtained from your relationship with THOMAS GAULTIER MEDIATION SERVICES, as well as to transmit them to another entity.

If you have any questions or wish to exercise these rights, you can send an email to data@thomasgaultier.com. For the exercise of your rights you must attach a copy of your Citizen Card or other document that proves your identity. You should also indicate the right you wish to exercise. The exercise of rights is free of charge.

If you consider that THOMAS GAULTIER MEDIATION SERVICES has not processed your personal data in accordance with the applicable legislation, you may submit a complaint to the competent supervisory authority through the website www.cnpd.pt.

Data of the Data Controller:

Identification: Textoscopio, Lda
Tax Identification Number: 516897985
Headquarters: Rua Cidade de Nampula, 148, 5-dto, 1800-105, Lisboa
Email: data@thomasgaultier.com
Telephone Contact: (+351) 916441499

Contacts of the Data Protection Officer:
Email: data@thomasgaultier.com
Address: Rua Cidade de Nampula, 148, 5-dto, 1800-105, Lisboa

Updating this Privacy Policy

This Privacy Policy was last updated in February 2019 and is updated in accordance with the General Data Protection Regulation (“GDPR”) and other applicable legislation.

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